Privacy Policy for Private Notes

Effective Date: December 3, 2025

Overview

Private Notes is built with privacy as the foundation. All audio, transcriptions, and AI summaries are processed entirely on your device. No data ever leaves your device.

What We Don't Collect

Zero Data Collection. We don't collect, access, transmit, or store:

• Personal information (name, email, phone)
• Voice recordings or audio
• Transcripts or summaries
• Usage data or analytics
• Device identifiers or location
• Contacts or calendar
• Anything else

Unless you share logs with us for debugging purposes, we don't collect any data.

No Third-Party Services. No analytics. No advertising. No tracking.

How It Works

100% On-Device Processing:

• Audio recording stays on your device
• Speech transcription happens on your device
• AI summaries generated on your device
• No internet connection needed (only to confirm your subscription status)

All features work completely offline using Apple's on-device technology.

Your Data, Your Control

Local Storage Only: Everything is stored on your device with built-in encryption.

You can:

• View all your meetings and transcripts
• Delete anything at any time
• Export in standard formats (Markdown, Plain Text)
• Use without any account or authentication

No Cloud Backup: When you delete data, it's gone. We can't recover it because we never had it.

Apple Intelligence

AI features use Apple's on-device technology:

• Requires Apple Intelligence-enabled device (iPhone 15 Pro or later)
• Availability varies by device and region
• All processing stays on your device
• Apple doesn't transmit your data either

Without Apple Intelligence, the App works in transcription-only mode.

Permissions

Microphone: Required to record audio. Processed immediately and stored only on your device.

Local Storage: Required to save your meetings and transcripts.

That's it. No other permissions requested.

Data Security

• Encrypted local storage using iOS/macOS built-in security
• No account creation required
• No cloud sync (by design)
• Data stays on your device until you delete it
• Uninstalling removes all data

Children's Privacy

We don't collect information from anyone, including children under 13. All processing is on-device.

Your Rights

You have the right to:

• Access all your data in the App
• Export your data
• Delete your data
• Use without tracking

Since everything is local, you already have complete control.

Legal Compliance

This App complies with:

• Apple App Store Review Guidelines
• GDPR principles
• CCPA principles
• COPPA

Most data regulations don't apply because we don't collect data.

Changes

We may update this policy to reflect App changes or legal requirements. You'll be notified through App updates.

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